Must Love Travel

Call Toll-Free
866-972-6244

Category Archives: Blog

Peek Behind the Scenes of a Travel Professional

Let’s address the myth out there about what really a travel planner’s job is. Many think we are always flying off to some wonderful vacation. True, we do take vacations just like you. However, many of our other trips are trips to educate, learn and discover new locations for our clients. These are long days of what we call site inspections. Granite they are in wonderful locations so that makes our work a bit more pleasant.

So what is behind the scenes of a travel planner? For many of us the day starts early when the home office is quiet and we can be prepared for the day. Many hours are invested into quoting and planning vacations. The quoting process alone can be 2-5 hours depending on the details of the trip. Even specializing in certain destinations, a travel planner will want to ensure they are matching up everything the client is looking for. It can even exceed the 5 hours it is an involved Itinerary to ensure the client is receiving multiple options just to get them started! From there the choices are narrowed down and then final quoting is done before completing the booking. Prices and availability can change at anytime so keeping up on it all is sometimes a challenge.

Once the client is prepared to book and deposit their vacation the administrative work begins. Reviewing and recording of information for accuracy takes time and is an extension to their customer service. Calendar reminders are set to ensure on time payments and important dates such as booking dining for a Walt Disney Resort guest. Once the booking is complete, then Itinerary planning begins! Meetings with clients to determine their most desirable activities and then research to find the best options to meet those needs. There are many hours of phone calls to make it all happen! They love it!! They do this for each of their clients and can be juggling many of these things each and everyday.

In addition, to servicing our clients, we are marketers and students. We spend time attending webinars, reviewing promotions from our preferred suppliers, and keep up on our social media, websites and local events. There are also occasions where travel planners have to troubleshoot and assist clients when things come up and plans need to change. This is a very important service we do as typically when things like this happen the client needs to be with family and just simply can’t focus on getting things done. There are times we joke that we dream about our clients vacations because the brain is always thinking!

Needless to say, there are many reasons to choose booking your vacations with a travel planner. They are you personal connection to your vacation. When using the services of a travel planner you don’t pay more money for the booking of a resort or a package as those are the same no matter how you book them. They can save you money as they receive the most updated information about various promotions and news about different destinations. Often, planners don’t charge a fee, however, when they do it is for the costs not covered by commissions. Just like we pay a lawyer a fee for their professional advice, travel planners may charge a fee for their research and itinerary planning. For many clients, this is well worth the money, as you can see it save many hours of time and headaches! You can always discuss this with your travel planner.

The real perk for a travel planner is the amazing people they meet. Lifelong friendships develop and knowing that they are responsible for helping their clients create moments that will last a lifetime is so rewarding. The best compliment for a planner is sharing their information with others and giving them feedback post trip. I hope you enjoyed this sneak peek into some of the aspects of the job of a professional travel planner!

Why Choose a Guided Vacation?

Year after year, travelers are getting more and more savvy with their choice of locations and how to visit those locations. Gone are the days when you loaded up the station wagon and backed out of the driveway all loaded up with snacks, picnic lunch, the family and yes your atlas just to go visit the relatives! Now families are choosing from traveling across the country to traveling across the globe!

When I think of traveling, I want it to be as hassle free and safe as possible. Even though I am a professional travel planner, I don’t want to have to piece together every detail when traveling to a destination I have not visited before. This would take days and days of research and quite frankly you are still left with a little bit of thought, “Am I staying at the right hotel?, Am I taking the right transportation? Will I be able to get to everything I think I want to see?” Too many questions going unanswered. If I haven’t been to a location, especially international, I opt to travel on a guided tour and have loved every minute of it and felt I had the best well rounded vacation!

Guided Tours offer so much to a vacation that you will want to think twice before dismissing this option. There are several wonderful companies that we have worked with that offer some of the best itineraries and guides in the business. Here are a few reasons you will want to explore when deciding if you want a guided tour.

  • Expertise! Your tour operators have invested a lot of time, money and effort in exploring the perfect itineraries for their guests. They employ the experts who are knowledgeable in the area you are traveling as well as problem solving and making the trip extra special. The hotels are ready for you and have been tested. They work with locals to enhance the cultural experiences.
  • Budget! You may be stretching your dollars a lot further when on a guided tour because you are taking advantage of the savings your tour operator is getting by having a group travel. Hot spots tourist sites work with groups to ensure guaranteed access. Traveling alone you might just be shut out and not be able to experience the one thing you really wanted to do. Your trip is pretty much pre paid and you don’t have unexpected expenses racking up an already expensive trip.
  • Safety! Tour operators know the area! Traveling in groups is safer in general, haven’t we heard that all of our lives? It eliminates the language barriers and allows tourists opportunity to see and do much more! You can travel even as a single and not feel like this is just a vacation for one!
  • Carefree! You don’t have to worry about anything! You have peace of mind that you are going to the places you want to go, the way you should get there and everything is taken care of for you. You have time to do as much or as little as you want on most tours and someone is always available for questions and to problem solve if necessary.
  • Social! Although you are traveling with a group – most tour companies have very small groups. Small enough to get to know others and not miss anything. You do have customized tours and ones that you just join in on. You are still on YOUR vacation, but you have the benefits of experiencing it with others as well. That in and of itself is a great way to see the world. My family has met some wonderful people we now call friends!

Don’t miss it! Explore the idea of a guided tour with your travel planner and I can assure you you won’t be disappointed. You will be able to see more and do more when everything is taken care of for you. #MustLoveTravelMoments

A Quick Trip to Napa….Thoughts on Making the Most out of the Least Amount of Time

Let’s say you find yourself on the West Coast in San Francisco with a little extra free time. It happened to my husband and I recently…he was traveling for business and I was able to accompany him. Unexpectedly, we found ourselves with a free afternoon and decided to take the quick drive up to Napa Valley.
Personally, we much prefer the smaller wineries to the larger names. We feel the experience is more personalized and we enjoy the atmosphere more. There is certainly nothing wrong with Mondavi Winery (they have beautiful grounds and I highly suggest a visit) or Sterling or Stag’s Leap etc. but the smaller wineries tend to cater more to you, be able to dedicate more time to your questions and overall, I guess I just find the depth of the wines we taste seem better. It’s all up to personal preference though really.
Because this was last minute, we weren’t able to make appointments for private tastings, but we had read about Michael Hill Winery and the terrific experience people had had, so we booked a tasting online. The form allowed you to specify your preferences if you had any, tell them if you had recently visited wine regions etc. I noted that one of our favorite wines right now was Sauvignon Blanc, that we loved full body reds and we were picky about our Chardonnays (we don’t prefer the typical buttery flavor of Chardonnay).
Upon arrival we were greeted and immediately offered a glass of Sauvignon Blanc each, while the staff told us about the winery and what type of options they offered for the tastings. We chose to go with a Reserve Wine tasting which paired some food with their Reserve Wines. These are wines that are only available for purchase at the winery or through their wine club. The staff invited us to walk around the vines, showing us where they had marked some good vantage points for pictures and then invited us to take a seat out at the Adirondack chairs for a view of the valley while they prepared our tasting.


We couldn’t have been happier with this choice. The staff checked on us frequently enough to be sure that we were well taken care of, but not so frequently as to be annoying. By spacing their appointments, the area was not crowded but we were able to chat with some other couples that were there.


The wines were exquisite, with a depth of flavor that you don’t always find. Knowing our feelings about Chardonnay, the staff chose one for us to try that was more acidic and preferred by Sauvignon Blanc drinkers, then we progressed into some reds. The tasting was complemented by dried tart cherries, salt and vinegar nuts and a goat’s cheese. Yum!
I highly recommend checking out this winery if you’re in the area. You can easily make an appointment online, the staff are knowledgeable and friendly, and you can’t go wrong with their wine.
Keep an eye out for my St. Clair Brown post, we returned to one our favorites there!

 

Blogger, Traveler, Wife, Runner….I’m known as many different things.  But I’m here to be your Travel Professional.  Ever since I was a little girl I had an interest in travel. I would collect the postcards books that my grandparents brought back to me from their travels and I kept them in a special box that I loved to pull out and flip through. As I traveled with my family I started collecting postcards on my own and pictures, maps, and other mementos of my travels.

Believe it or not, I still have those postcards and every once in awhile I’ll bring them out and flip through smiling at the memories they bring back. Although I might not collect postcards anymore I collect photos, stories and information on my travels. I love to soak up a destination, reveling in the local food life. I absolutely love sharing my travel stories, foodie moments and special encounters.

MENU